Conference style: The hybrid style; both on-line and on-site
On-site: at Himeji Convention Center
Online: Virtual platform Infovaya and Zoom Meeting
* Zoom meeting can be accessed both directly and through InfoVaya.
Access information will be provided later.
Presentation & Discussion (before / during / after session time)
All presenters have to:
- – post the presentation video to Infovaya by April 15 for the audience who cannot attend your session in real-time.
Video Submission period: April 8‐15, 2022 - – inform us how to make presentation during your session.
Please choose one:
1) In-person presentation on-site
2) Real-time online presentation
3) Run the presentation video
Strongly recommendation: in-person or real-time online presentation
Note:
- – In case of internet connection trouble, the video will be used for presentation (operated by conference staff), even if the presenter has selected “2) Real-time online presentation.”
- – Real-time Q & A period will be set after the presentation.
All presenters of the session have to participate during the whole session period.
The presentation videos can be viewed on Infovaya during the following period:
May 15 to May 26, 2022
(from the first day of the conference to 1 week later of the last day.)
* Only those who have registered for IPEC2022 can access to IPEC2022 virtual platform.
IMPORTANT NOTICE
If the presentation videos are not received by the deadline, it will be considered as “no-show” and the paper will not be not included in the IEEE Xplore.
If the presentation videos are not received by the deadline, it will be considered as “no-show” and the paper will not be not included in the IEEE Xplore.
Video Preparation
1. Recorded Video (MP4)
- ✓ Video file: MP4
- ✓ Video dimension: minimum height 480 pixels HD, aspect ratio 16:9
- ✓ Video file name: Please use the speaker’s surname and the paper number.
eg. Smith_1570999999.mp4 - ✓ Video Length: 18 minutes
2. How to record
- – Record using Zoom (https://zoom.us/).
You simply create a Zoom meeting where you are the only participant. You should then share your screen (your presentation slides) and turn on your camera so that your face is visible. Click on "Record" and start recording your video. Showing the speaker’s face is recommended but not compulsory. If you choose to do so, please make sure that the speaker window is on the top right corner of the screen and not covering the slides.
You may find the following “IEEE Video Presentation Guidelines” useful:
https://ieeetv.ieee.org/ieeetv-specials/recording-your-presentation-with-zoom - – Convert from PowerPoint with narration.
Please refer to the following Useful Links:
- "Record a slide show with narration and slide timings"
- (In English) Link to Microsoft support
- "Turn your presentation into a video" (PowerPoint for MS)
- (In English) Link to Microsoft support
(In Japanese) Link to Microsoft support - "Save a presentation as a movie file or MP4" (PowerPoint for Mac)
- (In English) Link to Microsoft support
(In Japanese) Link to Microsoft support
3. Detailed information on submitting video will be announced soon.
